By Exemplary AI
Reviewed
Is each tool solving one problem, while your team joins the work together?
Separate AI tools can be a good fit for specialized tasks. A shared platform helps when several teams need the same documents, connections and access controls. The useful question is how much work people do between tools: moving files, repeating setup and passing results from one step to the next.
One place for the AI work. We help connect it to the tools you use.
Exemplary brings document handling, search, agents and analytics into one platform. We help connect the needed business tools and configure access, so your team can start with one task and reuse the setup where it fits.
Talk to us about your task- You choose the first task and the tools worth keeping.
- We help connect information and actions in one setup.
- Your team can add related tasks after checking the first results.
What changes for your team?
Scroll across the table to view both approaches.
| What matters | Use separate specialist tools | Use one shared AI platform |
|---|---|---|
| Specialist needs | Pick a product built around each particular job. | Check that the shared platform covers the jobs that matter. |
| Information between tasks | May need file transfers or extra connections. | Tasks can use information and tools configured in the same platform. |
| Managing access | Settings may need to be maintained in each product. | Manage the platform’s groups, agents and permissions together. |
| Cost comparison | Include subscriptions, connections and staff time joining the work. | Include the platform, setup, hosting and any specialist tools you retain. |
When each approach fits.
Use separate specialist tools
- A specialist tool does an unusual job particularly well.
- The tasks are separate and rarely share information.
Use one shared AI platform
- Several tasks rely on the same company information.
- Your team spends time moving work between disconnected tools.
Bring document questions and follow-up work into the same process.
An illustrative request shows how shared information can support more than one step.
- 01
Read the source
An agent finds the relevant information in the documents made available to it.
- 02
Prepare the follow-up
It drafts the next task using the same information and an approved tool connection.
- 03
Approve the action
The team reviews any change that needs approval before the agent carries it out.
Start with the handoff that causes the most work.
You do not need to move every team at once. Pick a process where people repeatedly copy information between systems. We help assess whether a shared setup can make that process simpler.
Keep specialist tools when they earn their place.
A platform does not have to replace every application. We check the connections and capabilities your workflow needs, including where a specialist tool should remain part of it.
Questions you might have.
Do we have to replace our existing business tools?
No. Exemplary is designed to connect to business tools. We check whether the required connections and actions are supported for your process.
Will one platform always be cheaper?
No. Compare the full costs and the work it removes for your particular tasks. Consolidation alone does not prove savings.
Can we start with one department?
Yes. Choose one task and the people who will use it first. We help configure the relevant documents, tools and access before you consider expanding.
More about these options
These guides explain how to choose an approach. Examples show how a task could work; they are not customer results. The links below explain the capabilities and background behind this guide.